Organising your first event can be overwhelming without an established procedure to coordinate the different aspects. To help you get in the groove, we’ve put together some helpful hints for your first event to ensure it runs without a hiccup.
One of the most important steps to organising your first event is establishing a budget. Deciding on a budget early on in the setup help guide your decisions and ensure your event doesn’t end up costing more than you anticipated.
Once you have a better understanding of your spending ability, you can choose a location, date and time. After picking your preferred location, be sure to come up with a backup plan especially if you are holding an event outdoors. Take a look at our steps for having a few alternative plans up your sleeve.
Now that you know where you’ll be, you know what you need to organise to make it all come together. This is the moment that can be overwhelming. There is a range of decisions to be made like food, drinks, security, wristbands as well as functionality. How will people enter your event and will your workers need headsets to communicate throughout the day?
Don’t be afraid to delegate. If you have some helpers on board, make sure you evenly distribute tasks. This will not only lighten your load, but ensure specific components of the event are followed through from start to finish by one person or team and bridge any gaps in miscommunication.
Now that you’ve put the hard yards in to organise the finer details, get out there and promote it. You’d hate for all of that hard work to go unnoticed so make sure you are advertising on your website, social media page or through local avenues.
Keep these ideas handy for your next event to ensure the process becomes more smooth each time. Be sure to always pay attention to details, the needs of people and general flow of the vent to try and create an event guests.Tags: event, ticketing, tips